Master resume, then a tailored version
A proposal resume is not a career history. It is evidence that this person can do this role on this contract. The fastest way to produce one under deadline is to keep a complete master resume for each person and cut a tailored version from it.
The master holds every project the person worked on, with their specific role, the year, the client type, and the scope. The tailored version holds only the projects that support the role named in the proposal.
Write project experience by role, not by project
Reviewers want to know what the person did, not what the project was. "Project manager for a 40,000 square foot library renovation; ran a team of six through design and construction administration" says more than a paragraph about the building.
- Start each entry with the person's role on that project
- Name the phases or tasks they were responsible for
- Add one concrete outcome where you have one: schedule, budget, a regulatory approval
- Say whether the project was with your firm or a previous employer
- Use the same project names and dates as the firm's project sheets, so the two never disagree
What the SF 330 asks for
Federal architect-engineer proposals use the Standard Form 330, and many state and local agencies ask for similar information. Section E holds one resume for each key person proposed, and its blocks are a good checklist for any resume.
- Name and role in this contract
- Years of relevant experience, total and with the current firm
- Firm name and location
- Education, with degree and specialization
- Current professional registrations, by state and discipline
- Other qualifications such as certifications, training, publications, and awards
- Up to five relevant projects, each with a check box for whether it was performed with the current firm
Set an update cadence
Resumes go stale quietly. Tie updates to events that already happen, so nobody has to remember.
- At project closeout: the project manager adds the project and each team member's role to the master resumes
- Quarterly: each person spends a few minutes confirming their resume and adding anything missed
- On a new registration or certification: update the same week
- Annually: the proposal lead reviews every master for consistency, dates, and tone
Worked example: tailoring for a role
An engineer has 14 projects on her master resume. The firm is proposing her as project manager on a water treatment plant upgrade for a city. The master shows six water or wastewater projects, four as project manager. Two of those four were for municipal clients and completed within the last five years.
The tailored resume leads with those two, adds the other two project manager roles on water work, and adds one large municipal project where she was deputy project manager. That is five projects, the SF 330 maximum, every one supporting the role she is proposed for. The other nine stay on the master.
Where Hubity fits
Hubity answers questions such as "who has managed municipal water projects in the last five years" from the firm's own documents and project records, and shows the sources it used so the proposal lead can check them.